This privacy policy details the use of personal data collected by the American Women’s Club of Antwerp (AWC Antwerp. Because you provide us personal information as a member of our organization, we are a “controller” of personal information as defined by the EU General Data Protection Regulation (“GDPR”).

What data do we collect?

AWC Antwerp collects the following data voluntarily from you:

• Personal contact information, including name (*), address, email address(*), phone number, etc.)

• Demographics, including nationality(*), date of birth, name and nationality of partner and children 

• Biographics, including interests/hobbies and career background and a photo of yourself 

• Club related, including how you found out about the club and how you could volunteer or support the club*

Items marked with an * are required as part of your application for membership 

How do we collect your data?

You directly provide AWC Antwerp with most of the data we collect. 

We also collect and processes data when you:

• Register online to become a member or sign up for club activities.

• Voluntarily complete a survey or provide feedback on any of our message boards or via email.

• Use or view our website via your browser’s cookies.

• Complete our online member application.

How will we use your data?

AWC Antwerp collects your data so that we can:

• Process your membership and manage your account, including and notification of any changes to our services.

• Email you with information about club events and activities, and opportunities for you to get involved.

• Prepare a Membership Directory. 

• Allow other members to learn about each other

• Invite you to participate in club activities and events as well as those of our associated organizations

• Respond to and investigate your questions, comments, support needs, complaints, or concerns

When AWC Antwerp processes your event or activity registration, it will share your data with the organizers of the activity.   

How do we store your data?

AWC Antwerp will keep the information from your membership application for as long as you are a member. 

Once your membership has expired, we will delete your data from our electronic record within one year.  

Membership Directories remain in our archives.  

AWC Antwerp securely stores your data with our Membership software manager:

Wild Apricot Inc. 
144 Front Street West,  Suite 725 
Toronto, Ontario M5J 2L7 - Canada

https://www.wildapricot.com

Wild Apricot Cross-Border Transfers of Personal Data

Your personal data may be transferred to and stored on servers at Wild Apricot’s hosting provider, Amazon Web Services (AWS), in the United States.  The European Commission has recognized Canada (commercial organizations) as providing an adequate level of data protection.  

The data protection and privacy laws of the United States may not be as comprehensive as the laws in your country.  For example, personal data transferred to the United States may be subject to lawful access requests by federal and state authorities in the United States.  

AWS participates in the EU-U.S. Privacy Shield principles and the Swiss-U.S. Privacy Shield principles regarding the collection, use, sharing and retention of personal data from the European Economic Area and Switzerland, as described in the EU-U.S. Privacy Shield certifications and Swiss-U.S. Privacy Shield certifications of AWS.  Click here for more information concerning such certifications of AWS.  

What are your data protection rights?

AWC Antwerp would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

• The right to access – You have the right to request copies of your personal data. 

• The right to rectification – You have the right to request that AWC Antwerp correct any information you believe is inaccurate. You also have the right to request AWC Antwerp to complete the information you believe is incomplete.

• The right to erasure – You have the right to request that AWC Antwerp erase your personal data, under certain conditions.

• The right to restrict processing – You have the right to request that AWC Antwerp restrict the processing of your personal data, under certain conditions.

• The right to object to processing – You have the right to object to AWC Antwerp’s processing of your personal data, under certain conditions.

• The right to data portability – You have the right to request that AWC Antwerp transfer the data that we have collected to another organization, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us via: 

Email:  info@awcantwerp.org or president@awcantwerp.org

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.  

How do we use cookies?

AWC Antwerp uses cookies in a range of ways to improve your experience on our website, including:

• Keeping you signed in

• Understanding how you use our website

• Functionality of our membership area managed by Wild Apricot

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses: 

• Strictly necessary cookies are essential for you to move around our website and to use available features. 

• Performance cookies collect anonymous information about how you use our site, like which pages are visited most. 

• Functionality cookies collect anonymous information that remember choices you make to improve your experience, like your text size or location. They may also be used to provide services you have asked for such as watching a video or responding to or commenting on a blog post. 

• No cookies: you can opt out or reject cookies by setting up your Web browser with your preferences. Find out how to control and delete cookies in your browser. If you choose to refuse all cookies, our website may not function for you as we would like it to. 

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

Privacy policies of other websites

The website of AWC Antwerp contains links to other websites. Our privacy policy applies only to our website, so if you click on a link to another website, you should read their privacy policy.

Changes to our privacy policy

AWC Antwerp keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on January 3, 2024. 

How to contact us

If you have any questions about the AWC Antwerp’s privacy policy or the data we hold on you or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email:  info@awcantwerp.org or president@awcantwerp.org

How to contact the appropriate authority

Should you wish to report a complaint or if you feel that AWC Antwerp has not addressed your concern in a satisfactory manner, you may contact the Belgian Data Protection Authority.

https://www.dataprotectionauthority.be/citizen

Edition: January 12, 2024