AWC Antwerp collects the following data voluntarily from you:
Personal contact information, including name (*), address, email address(*), phone number, etc.)
Demographics, including nationality(*), date of birth, name and nationality of partner and children
Biographics, including interests/hobbies and career background and a photo of yourself
Club related, including how you found out about the club and how you could volunteer or support the club*
Items marked with an * are required as part of your application for membership
You directly provide AWC Antwerp with most of the data we collect.
We also collect and processes data when you:
Register online to become a member or sign up for club activities.
Voluntarily complete a survey or provide feedback on any of our message boards or via email.
Use or view our website via your browser’s cookies.
Complete our online member application.
AWC Antwerp collects your data so that we can:
Process your membership and manage your account, including and notification of any changes to our services.
Email you with information about club events and activities, and opportunities for you to get involved.
Prepare a Membership Directory.
Allow other members to learn about each other
Invite you to participate in club activities and events as well as those of our associated organizations
Respond to and investigate your questions, comments, support needs, complaints, or concerns
When AWC Antwerp processes your event or activity registration, it will share your data with the organizers of the activity.
AWC Antwerp will keep the information from your membership application for as long as you are a member.
Once your membership has expired, we will delete your data from our electronic record within one year.
Membership Directories remain in our archives.
AWC Antwerp securely stores your data with our Membership software manager:
Wild Apricot Inc.
144 Front Street West, Suite 725
Toronto, Ontario M5J 2L7 - Canada
Your personal data may be transferred to and stored on servers at Wild Apricot’s hosting provider, Amazon Web Services (AWS), in the United States. The European Commission has recognized Canada (commercial organizations) as providing an adequate level of data protection.
The data protection and privacy laws of the United States may not be as comprehensive as the laws in your country. For example, personal data transferred to the United States may be subject to lawful access requests by federal and state authorities in the United States.
AWS participates in the EU-U.S. Privacy Shield principles and the Swiss-U.S. Privacy Shield principles regarding the collection, use, sharing and retention of personal data from the European Economic Area and Switzerland, as described in the EU-U.S. Privacy Shield certifications and Swiss-U.S. Privacy Shield certifications of AWS. Click here for more information concerning such certifications of AWS.
AWC Antwerp would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request copies of your personal data.
The right to rectification – You have the right to request that AWC Antwerp correct any information you believe is inaccurate. You also have the right to request AWC Antwerp to complete the information you believe is incomplete.
The right to erasure – You have the right to request that AWC Antwerp erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that AWC Antwerp restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to AWC Antwerp’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that AWC Antwerp transfer the data that we have collected to another organization, or directly to you, under certain conditions.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us via:
Cookies are text files placed on your computer to collect standard Internet log information and visitor behavior information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.
Keeping you signed in
Understanding how you use our website
Functionality of our membership area managed by Wild Apricot
There are a number of different types of cookies, however, our website uses:
Strictly necessary cookies are essential for you to move around our website and to use available features.
Performance cookies collect anonymous information about how you use our site, like which pages are visited most.
Functionality cookies collect anonymous information that remember choices you make to improve your experience, like your text size or location. They may also be used to provide services you have asked for such as watching a video or responding to or commenting on a blog post.
No cookies: you can opt out or reject cookies by setting up your Web browser with your preferences. Find out how to control and delete cookies in your browser. If you choose to refuse all cookies, our website may not function for you as we would like it to.
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
How to contact us
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that AWC Antwerp has not addressed your concern in a satisfactory manner, you may contact the Belgian Data Protection Authority.
Edition: January 12, 2024